CAPITAL OUTLAY COMMITTEE

OCTOBER 15, 2009

                                                            MINUTES

The meeting of the Capital Outlay Committee was held at 7:00 pm in the Selectmen's Meeting room and was called to order at 7:00 p.m. by Chair Paul Linehan.

Members Present:

Chair:                           Paul Linehan

Board of Selectmen:   Walter "Joe" Roach  

Finance Committee:    Gordon Gladstone

School Committee:       Mitch Blaustein and Alison Rutley (Alternate)

Planning Board:            David Milowe and Seth Ruskin

Finance Director:          Bill Fowler (ex-officio)

Town Administrator:     Benjamin E. Puritz (ex-officio)

Members not Present:

Selectmen:                    William A. Heitin

Finance Committee:      Brian Fitzgerald

School:             Laura Salomons                       

Others Present:

Kaestle Boos Associates:          Michael McKeon  (Architect)

Superintendent of Schools:        Dr. Barbara Dunham

1.  Administrative Items

Chair Paul Linehan requested that the Capital Outlay Committee members introduce themselves.

2.  Review Mission Statement, COC Guidelines and Definitions

            a.  P. Linehan read to the Committee the Mission Statement and                 presented the COC the policies and procedures;

b.  P. Linehan discussed the Debt Reduction Plan (formerly 

referred to as Debt Paydown Plan) and the Budget Guidelines;                 

            c.  Also discussed were the definitions of the following:

· COC Request Minimum Qualifications - $10,000 value, 5-year term

· Inside, non-exempt debt (capital borrowing);

· Excluded debt;

· 5, 10 & 20 year borrowing;

· Bond rating;

·  Bundling.

3._Discussion of November Town Meeting Warrant Articles

a.   Sharon Middle School Project

Michael McKeon, KBA Architect, presented a summary power point overview of the Sharon Middle School Site Plan i.e., main floor and upper level plan of the two-story addition for the Early Childhood program and for the Central Administration.  The School Committee would like to be placed before the Special Town Meeting November 9, 2009 two items:  (1) a sum of $20,971,173 under the direction of the Sharon Standing Building Committee for the purpose of paying costs for the renovation of the Sharon Middle School; (2) a sum for architectural, design and/or engineering services and plans, and for an Owner Project Manager, and for cost and expenses related to the Sharon Middle School.

b. Land Purchase for Sharon Department of Water Zone

Town Administrator, Benjamin E. Puritz, discussed the memo from Peter O’Cain, P.E., Town Engineer re “Land Purchase Proposal Offered by Mr. Nicholas Diesso”.  Mr. Diesso has offered to sell the property known as Map 31, Parcel 16 to the Town of Sharon because he has no further use of the property.  There are several factors that make purchasing the land beneficial for the Town: 1. The lot abuts the land that drinking water well #6 lies within; 2. The lot currently has a water main on it; 3. All the surrounding land is owned by the Sharon Water Department; 4. The lot lies just outside the 400-foot wellhead protection area; and, 5. The land may be needed in the future, if a filtration facility is constructed at well #6.  The Board of Selectmen have placed an Article before the Special Town Meeting November 9, 2009 and will be seeking $10,000 and to authorize the Board of Selectmen as Water Commissioners or the Board of Selectmen to expend funds to acquire the land by gift, purchase or eminent domain.

4.  Other Items

            a.  Posting of the Capital Outlay Committee minutes will be                                     posted on the Sharon Town Website.

            b.  Not all Capital Outlay Requests are in yet.

5.  Next Meeting  - October 29, 2009 - Thursday, 7:00 p.m.

Selectmen's Meeting Room

MOTION:  To adjourn the meeting at 8:30 p.m. - unanimous